Style Guide

Guidelines for submitted works:

Frames accepts written pieces and video essays for consideration through both an open call system and through special, themed issues. Written pieces can be either essays, which should be approximately 5,000 words in length, including all Notes and Bibliography, or shorter articles where the length may vary between 500 and 1500 words.

Video essays can be of varying length, and should be discussed with the editors on a case-by-case basis.

Both written pieces and video essays submitted to Frames should not be under consideration elsewhere, and should preferably be original and previously unpublished.

Written pieces should follow The Chicago Manual of Style for citations and references, using the Notes and Bibliography system (http://www.chicagomanualofstyle.org/tools_citationguide.html). They should be double-spaced and typed in Times New Roman size 12; and should contain page numbers. All titles should appear at the beginning of the document (left aligned), in bold type, font size 12.

The name of the author, or any indication of the author’s identity, should not appear on the essay document for reasons of anonymous peer-reviewing. Shorter articles will not be peer-reviewed.

Written pieces should be sent as a Word document attachmen, in .doc format, not .docx, and no RTFs or PDFs.

Video essays should be submitted by including a link to an uploaded version, for example on vimeo.com, in an email.

Information Document:

With each essay/article/video essay submission, please send a separate Word document containing the following information:
- Author’s name
- Essay/article title
- Author’s affiliation
- Author’s email address
- Abstract (max. 200 words)
- A short biographical note (max. 100 words)

When submitting a review the Information Document should include the author’s name, affiliation, and a short biographical note (max. 50 words).

Submissions:

If you are submitting to the journal’s open call, please use the subject heading “Submission: open call” on the email. The email address for all open call submissions is as follows: editors@framescinemajournal.com

With each submission, both Word document attachments (your piece and the Information Document) should be sent in one email.

Review Guidelines:

Frames accepts relevant book reviews (of books published or reprinted within the last three years, from the time of first contact) for consideration. The reviews section of Frames operates on an open call system. All reviews should be around 1000 words (with a maximum of 1,500 words). Reviews submitted to Frames must be original, unpublished and not under consideration elsewhere.

All reviews should follow Chicago Manual of Style, and provide a Notes and Bibliography section, where necessary. Each piece should be double-spaced, typed in Times New Roman size 12, and should not contain page numbers. All titles should appear at the beginning of the document (left aligned), in bold type, followed (underneath) by the words “A Review by [Author’s Name, Affiliation]” and the review and the Information Document should be sent to us at editors@framescinemajournal.com, with the subject heading “Book Review Submission”.

Publishers and authors should contact the editorial board at editors@framescinemajournal.com if they wish to send a book(s) for us to review. (Please use the subject heading “Books for Review” on the email.)

Style Guide:

All essays, articles and reviews must adhere fully to Frames’s Style Guide upon submission.

It is the responsibility of the author to ensure that the rules—as well as those set by the editorial board—are adhered to meticulously throughout each piece that is submitted for consideration.

Check List:

Please pay attention to the following when preparing your essay/article/review for submission:

Essay/article/review title:
The title of the piece should appear at the beginning of the page (left aligned), in font Times New Roman size 12 and in bold. It should not be in italics or underlined.

The reviews should also include the following information at the top of the document:
Author(s):
Publisher:
Publisher’s book page:
Reviewed by:

Font:
Use Times New Roman font size 12 throughout.

Spacing:
All submissions should be double-spaced (including Notes, Bibliography, Filmography, and all indented quotes).

Page Numbers :
Include page numbers in all essays but not shorter articles or reviews. Use Times New Roman size 12, and place in the bottom right-hand corner of each page.

Spelling:
Please set your document to either “English (Ireland)” or “English (UK)”, as opposed to American English (for example, we use “ise” endings: contextualise, organise, etc.). However, authors should not change the spelling of any quoted material.

Preferred spellings of key words:
(all are to be followed unless quoting from a source that does something else):
Close-up
Cross-cutting / cross-cut
Daytime / night time
Eye-line
Filmmaker
Filmmaking
Mise-en-scène (not to be italicised)
Off-screen
On-screen
Out-of-focus (as an adjective)
Reverse-angle (as an adjective)
Reverse-field (as an adjective)
Set-up
Voice-over
Frame right

Genres, such as musical, horror, western, are not to be capitalised.

Dates:
Should be written out as follows
1930s
1 September 1974

Punctuation:
Punctuation is to be put outside of quotations, unless the entire sentence is quoted. Ellipses should have a space on either side. When an ellipsis is the author’s own, this should be indicated with the use of parentheses. If the ellipsis comes before the start of a new sentence, the full stop should be included on the outside of the parentheses. When using a solidi (/), a space should be included on either side.

Italics:
Italicise the titles of books, journals, films, television shows, art works, plays, song titles, newspapers, etc.
Foreign words not commonly used in the English language should also be italicised.
Other italicisation (such as emphasis) should be kept to a minimum.
In the case of italics within a quote, please state if it is the author’s original emphasis or if emphasis was added: by including the words “author’s emphasis” or “emphasis added” in brackets directly after the quote.

Quotations:
Use double quotation marks throughout. The only exceptions to this rule are: quotes within quotes (instead, use single quotation marks); and quotes of more than four lines. Long quotes should be started on a new line; the entire quote should be indented from the left of the margin by 2.54 cm/1 inch; double-spacing should be maintained throughout; and parenthetical citation should appear after the closing punctuation mark.

Do not place punctuation inside of the quotation marks, unless it appears in the original quote.

Primary Sources: First Mention
On the first mention of a primary source (film, video, installation, etc.), please give the year of release/production and name of director/artist and original title (if applicable) in brackets.

Websites:
Websites should not be in hyperlink form, but should include the full URL. Date of the author’s access should also be given.

Translated Text:
Texts that have been reproduced in the English language need not be given in their original form when quoting material from them: simply reference the translated source in the Bibliography. However, if you are translating material from its original into English, please give the translated version of the text within the body of the piece and include the original version of the text as an endnote, referencing the source.

Notes:
If needed, use endnotes (numbered 1, 2, 3, etc.). These notes should be used for references, additional information or necessary comments only. If something is crucial to the text, then it should appear within the text itself. Therefore, notes should be kept to a minimum.
The Notes section should be titled so and appear after the body of the piece: with the word “Notes” as a heading (left aligned), in font size 12 and in bold.

Bibliography:
The bibliography section should list all works cited (excluding films) within the piece and appear after Notes on a separate page with the words “Bibliography” as a heading (left aligned), in Times New Roman font size 12 and in bold. All films should be listed separately under the heading “Filmography”, also in Times New Roman font size 12 and in bold. Include year, name of director and original title (of applicable) within brackets.

Spelling and Space Check:
Please complete a thorough spell-check of both documents (essay/article/review document and Information Document) before submission (ensuring that this feature is set to either “English (Ireland)” or “English (UK)”).

Ensure that there are no multiple spaces within the documents. To check this, simply use the “find and replace” feature in Word: change all double or triple spaces (etc.) to single spaces.

Image Use:
There is no set limit for illustrations, but the editorial board reserves the right to restrict the number of illustrations per submission. Authors must seek permission wherever necessary for the use of images from films and other media including stills, clips, posters, etc. and for written material, where appropriate. The editorial board of Frames will not pay for illustrations and the responsibility of obtaining reproduction clearance rests with the contributor. Once a submission is accepted subsequent to peer review (in the case of essay submission), contributors should immediately begin to request images and permission for reproduction if they have not done so before. As Frames is a non-profit-making scholarly journal, contributors should try to negotiate a reduced fee for illustration and reproduction, in the case that costs are incurred.
If film, video or television stills are used in an essay/article/review for the purposes of criticism and/or review, the editorial board of Frames considers that it is not always necessary to obtain permission to reproduce film stills, as long as they are used directly for these purposes. However, if images are used for purely decorative purposes, the board advises that permission be sought from the rights holder. Furthermore, authors should only use an amount of images necessary to demonstrate the points being made in the essay/article. Full credits should be provided for the source of every image, whether or not permission has been sought.
Digital still images should be sent as JPG, PNG or GIF files, in 300 or higher dpi (print resolution). Images should be sent as separate email attachments and not embedded within the text. At the final submission stage, please supply digital images of all suggested illustrations accompanied by a list of images including captions and credits as a Word document. Please specify if you have a preference for where the image is positioned by indicating the appropriate place in the body the text in bold and brackets: e.g. [Filename.jpg].
With regard to other illustrations, such as photographs, posters, other printed matter and any other images, authors should first establish whether the image is protected by copyright and apply for permission for use from the rights holder, if necessary.

Proofreading:
If a contributor feels that s/he is not completely fluent in the English language, the editors advise that s/he gets the piece proofread before submission. While the editors will be happy to respond to queries from contributors regarding guidelines, each contributor is encouraged to submit her/his essay/article/review as a publishable piece.

Information for Authors:

Peer Reviewing Process:
Selected submitted essays will be sent for anonymous peer review. The editors will then be in contact with the author regarding the reviewers’ decisions and comments. Feedback will be provided in the form of an essay report and, in some instances, suggestions and corrections will be given using Word’s Track Changes feature.

Articles and reviews submitted to Frames do not undergo peer review, but may be edited. The editors reserve the right to make minor editorial changes to any format, punctuation, grammar, or spelling errors that may be present in a given piece. However, no major alterations will be carried out by editors.

Copyright:
All authors retain the rights to their work, while granting the right of first publication to Frames.